Project Management Proposal
Scenario
Upper management has been watching and is impressed by the work you have done as project lead to gather information for this departmental expansion project (Diagnostic imaging center). Your administrator passes along their request that you use your skills in project management to explain health care facility design project management by creating a proposal of what this project might look like. They want to know the sequentially ordered steps of implementation, including how long each step will take. Furthermore, as a salute to the remarkable job you have done, they are asking you to join the hospital's services expansion committee as its facility planning expert.
Preparation
The Gantt chart is a widely accepted graphical tool for planning, presenting, and tracking complex projects. Use the information and template from Microsoft's Present Your Data in a Gantt Chart in Excel site to learn how to develop a Gantt chart.
We have seen a proliferation of project planning software available for free, either on a trial or basics-only basis. Research and choose a project planning software tool of your choice (e.g., Microsoft Excel, Trello, ClickUp, and Monday.com). Choose 1 app that you can use as a demo for the services expansion committee.
Assessment Deliverable
PART 1 - Gantt chart to display the relationships among the tasks to be completed. You might think back to the Wk 2 Summary: Facility Selection and Research assignment on the five project process groups.
PART 2 - Use your chosen project planning software tool (Microsoft Excel, Trello, ClickUp, or Monday.com) to outline the planning, design, and construction of your facility. This must be an original design.
Using a document as a medium to lay out your project proposal components, assemble your Gantt chart graphic and screenshots from your project planning software tool of the analysis of the flow of your completed facility project.
PART 3 - summary that explains your approach to your chosen health care facility design project management proposal including details on cultural compliance.
Sample Solution
Project Proposal: Diagnostic Imaging Center Expansion
Part 1: Gantt Chart
This Gantt chart outlines the key phases and tasks involved in the project management of a diagnostic imaging center expansion, using the five project process groups:
| Phase | Task | Duration (Estimated Weeks) | Dependencies |
|---|---|---|---|
| Initiating | 1.1 Define Project Scope | 2 | - |
| 1.2 Establish Project Team | 1 | - | |
| 1.3 Secure Funding | 4 | 1.1 | |
| Planning | 2.1 Conduct Needs Assessment | 4 | 1.3 |
| 2.2 Develop Project Schedule (Gantt Chart) | 2 | 1.1, 2.1 | |
| 2.3 Develop Project Budget | 3 | 1.3, 2.1 | |
| 2.4 Identify Regulatory Requirements | 2 | 1.1 | |
| Executing | 3.1 Site Selection and Negotiation | 6 | 2.3 |
| 3.2 Architectural Design and Engineering | 10 | 2.4, 3.1 | |
| 3.3 Equipment Procurement | 8 | 2.3, 3.2 (approval of equipment layout) | |
| 3.4 Permitting and Approvals | 8 | 3.2 (completed design) | |
| 3.5 Construction | 20 | 3.3 (equipment delivery), 3.4 (permits) | |
| Monitoring & Controlling | 4.1 Monitor Project Schedule & Budget | Ongoing | All tasks |
| 4.2 Risk Management | Ongoing | All tasks | |
| 4.3 Quality Control Inspections | Ongoing | 3.2, 3.3, 3.5 | |
| Closing | 5.1 Staff Training & Equipment Testing | 4 | 3.3, 3.5 |
| 5.2 Final Inspections & Regulatory Compliance | 2 | 4.3 | |
| 5.3 Project Handover & Documentation | 2 | All tasks |
Full Answer Section
Part 2: Project Planning Software This proposal utilizes Trello to showcase the project workflow. Here's a breakdown of the boards:- Board 1: Planning & Needs Assessment
- Lists like "Market Research," "Equipment Needs," and "Space Requirements" with detailed tasks.
- Board 2: Design & Construction
- Lists like "Architectural Design," "Engineering Review," and "Construction Bidding" with deadlines and assigned team members.
- Board 3: Procurement & Installation
- Lists for "Equipment Orders," "Delivery Scheduling," and "Installation Oversight" with checklists and attached documents.
- Board 4: Regulatory Compliance & Training
- Lists for "Permit Applications," "Staff Training Programs," and "Final Inspections" with tracked progress and communication channels.
- This project will utilize a phased approachfollowing the five project process groups to ensure a structured and efficient workflow.
- Communicationwill be prioritized with regular meetings, progress reports, and a central information repository (e.g., shared drive).
- Stakeholder engagementwill be crucial, including input from administrators, physicians, and potentially, patient focus groups.
- Risk managementwill be proactive, identifying potential issues and developing mitigation plans.
- The design will consider the needs of patients from diverse backgrounds, ensuring signage and communication materials are available in multiple languages.
- Accessibility features will be incorporated throughout the facility to accommodate patients with disabilities.
- Staff training will include cultural sensitivity modules to ensure respectful and inclusive interactions with all patients.