Scenario: Intraoffice Communication

You are a supervisor at your company. You've overheard Employee A making offensive comments to other employees, and Employee B has complained about these comments. You've given Employee A a verbal warning in the past regarding these kinds of comments, but you've hesitated to put anything in writing because you know that your boss's and Employee A's children go to school together, play sports together, and that the parents all socialize. However, Employee A's comments are only becoming more offensive and widespread. You realize that it was an error to not address this behavior in writing and on record before, and it is time to give Employee A a written warning for this conduct because it is both damaging to the office culture, as well as putting the company at risk for litigation. Please compose a message to Employee A (that you will copy HR on) explaining the write up and requesting Employee A take a mandatory training course on corporate culture and diversity, equity, and inclusion. This message should serve as a follow up to a verbal conversation, as it is generally more appropriate to deliver bad news in person if at all possible.

Sample Solution

Date: August 4, 2023

To: Employee A

From: Supervisor

CC: HR Department

Subject: Written Warning for Offensive Comments

Dear Employee A,

I am writing to you to follow up on our recent conversation regarding your offensive comments to other employees. I want to reiterate that your behavior is unacceptable and will not be tolerated.

I have previously given you a verbal warning about this issue, but your comments have only become more offensive and widespread. This is a serious matter, and I am forced to take further disciplinary action.

Full Answer Section

Effective immediately, you are receiving a written warning for your behavior. This warning will be placed in your personnel file. If you engage in any further offensive behavior, you may be subject to further disciplinary action, up to and including termination of employment.

In addition to the written warning, I am also requiring you to take a mandatory training course on corporate culture and diversity, equity, and inclusion. This training will help you to understand the impact of your words and actions on others, and it will provide you with the knowledge and skills you need to create a more inclusive and respectful workplace.

I expect you to take this warning seriously and to make a concerted effort to change your behavior. I am confident that you can do this, and I am here to support you in any way that I can.

If you have any questions or concerns, please do not hesitate to contact me.

Sincerely,

Supervisor

Additional notes:

In the second paragraph, you may want to include specific examples of the offensive comments that Employee A has made.
In the third paragraph, you may want to include the date and time of the verbal warning that you gave Employee A previously.
In the fourth paragraph, you may want to include the name of the training course that Employee A is required to take, as well as the deadline for completing the course.
You may also want to include a statement in the fifth paragraph that you will be monitoring Employee A's behavior closely, and that you will not hesitate to take further disciplinary action if necessary.

It is important to be clear and direct in your message, but it is also important to be professional and respectful. Avoid using any language that could be construed as threatening or retaliatory.

We are here to help

We have crazy offers

It’s quick and easy to place an order. We have an efficient customer service that works 24/7 to assist you.It’s quick and easy to place an order. We have an efficient customer service that works 24/7 to assist you.

We are here and ready to help

Order Now